5.7 Upgrade Documentation

Upgrade Documentation: BlueSky 5.7


SUMMARY


1. Multiple Pay Periods per region 

Every region has a Pay period set up in Admin/Setup/ Company Setup

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On the region level, select necessary pay period in the drop down:

Period for Employees (below)

CUserssologAppDataLocalMicrosoftWindowsINetCacheContentWord2017-06-28 11_13_35-CompanyStructurepng

Period for SC (below)

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Monthly Pay Period

The background setting will identify what the 1st day of the Pay Week is.

To set the background setting for Monthly Pay Period, please contact support@blueskymss.com or your account manager.

Overtime Calculations

      Monthly OT calculations

Example: Worked week is Monday through Sunday.

CUserssologAppDataLocalMicrosoftWindowsINetCacheContentWord2017-06-20 12_05_30-Monthly OT multiple pay period - psologubblueskymsscom - BlueSky Synergy LLCPNG

OT for the first days of June will be calculated from 5/29 to 6/4.

Every June week after that, Monday to Sunday is used for Pay Week calculations, up to 6/30.

OT for the first days of July will be calculated from 6/26 to 7/2.  

Every July week after that, Monday to Sunday is used for OT calculations up to 7/31.

 

Regions versus Company Overtime

By default, Overtime is calculated per Region.

If Overtime is calculated on the Company level, then the following will apply:

If a caregiver worked overtime in regions with different Pay Periods and those Pay Periods start from different day of the week, the system will prompt you to verify the Timesheets

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Running Payroll

In Payroll/TimeSheets you will now have an additional indicator of the Pay Period:

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During payroll, you will see Pay Period according to the region set up in Admin/Setup/Company Setup:

CUserssologAppDataLocalMicrosoftWindowsINetCacheContentWord2017-06-16 12_25_03-Payroll Optionspng   and  CUserssologAppDataLocalMicrosoftWindowsINetCacheContentWord2017-06-16 12_25_49-Payroll Optionspng



Reports Application

Summary – All Caregivers to be Paid Report

When a Company level is selected in the Region drop down (under Criteria), then the Pay Periods for every existing region will be visible in the Pay Period drop down:

CUserssologAppDataLocalMicrosoftWindowsINetCacheContentWord2017-06-28 11_43_49-Mainpng  

  

When a Region level is selected in the Region drop down, then only the Pay Period for that specific region will be visible in the Pay Period drop down:

CUserssologAppDataLocalMicrosoftWindowsINetCacheContentWord2017-06-28 12_20_59-CompanyStructurepng            

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When a Region level is selected in the Region drop down and Pay Period for that specific region has been changed, the change will be reflected in the drop down

Example:

Pay Period for the Region BlueSky Nashville has been changed from Sunday – Saturday (one week) to Monday – Sunday (one week). In the Pay period drop down both Pay periods are visible; the old one is indicated with “ ~ ”

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2. Cancel by Agency box is now available

Located in Shifts, Needs, Permanent Placement pages:

Shifts:

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Needs:

CUserssologAppDataLocalMicrosoftWindowsINetCacheContentWord2017-06-16 13_47_23-NeedsAddEditpng


Permanent Placement:

CUserssologAppDataLocalMicrosoftWindowsINetCacheContentWord2017-06-16 13_52_59-Permanent Placement Add_Editpng

Cancel by Agency box will have the following configuration:

CUserssologAppDataLocalMicrosoftWindowsINetCacheContentWord2017-06-16 16_19_15-NeedsAddEditpng

If Need or Permanent Placement has Submissions attached to it, then Submissions will be automatically marked as Recalled:

CUserssologAppDataLocalMicrosoftWindowsINetCacheContentWord2017-06-16 16_23_19-Submissionspng


This status is searchable in the filter:

CUserssologAppDataLocalMicrosoftWindowsINetCacheContentWord2017-06-16 16_24_52-Needs Listpng

Notifications are sent to the Recruiter and Account Manager, specified in the Shift/Need/Permanent Placement.


Reports that are affected:

1) Availability Calendar.

2) Availability Report.

3) Cancelled Needs.

4) Cancelled Shifts.

5) Monthly Caregiver Totals.

6) Client Schedules.

7) Caregivers List.

8) Employee Schedules.

9) Fill Rate.

10) Government Contract Unassigned.

11) Missed Revenue.

12) Missed TimeSheets.

13) Facility Monthly Calendar.

14) Caregiver Monthly Calendar.

15) Travel Needs Ended By Date.

16) Permanent Placements.

17) Open Travel Needs.

18) Permanent Placements (Open Permanent Placements).

19) Proposal Report.

20) Revenue Projections.

21) Last Year Revenue.

22) Scheduled Hours.

23) Scheduled Shifts.

24) Shifts By Scheduler (Summary).

25) Oncall Report.


3. Shift reminders can now be sent as emails, calls or texts per customer request

Shift reminders are now tied with the Preferred Method of communication on the caregiver profile:

Entries/Caregivers/General Page

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Message Sent templates are available in Admin/Setup/ Email Template Editor:

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Email Template:

CUserssologAppDataLocalMicrosoftWindowsINetCacheContentWord2017-06-28 16_36_26-https___demo411blueskymsscom_NewVersion_Email_TemplateEditoraspxpng

Phone Call Template:

CUserssologAppDataLocalMicrosoftWindowsINetCacheContentWord2017-06-28 16_37_27-https___demo411blueskymsscom_NewVersion_Email_TemplateEditoraspxpng

SMS Template:

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Note:

Communication Method drop down is available in Permissions.


4. Net Terms for SC are available and will allow for separate Net Terms on SC Invoices.

Located in Facilities/Billing Rules

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In the Invoice Options window (Invoicing/Facility Invoices) if Both is checked then Invoice Term will be populated as SC Term on the SC Invoice


CUserssologAppDataLocalMicrosoftWindowsINetCacheContentWord2017-06-28 15_28_09-Facility Invoicespng

5. Hyperlinks for Facility and Unit in the Scheduling/Contracts page


To get here: Scheduling > Contracts

CUserssologAppDataLocalMicrosoftWindowsINetCacheContentWord2017-06-19 16_52_58-ContractGeneralpng


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